Medical Immunization Records

Note: Students in graduate and professional programs in the College of Dentistry, Medicine, Nursing, and Pharmacy, should consult with their college for information on additional requirements and submission information. Students within the below listed Health Science Colleges are required to provide a copy of their immunization record to their college/program. These documents must be submitted directly to the student’s college and not through Med+Proctor.

To check any requirements that your college/program may require,  please visit their page by clicking on your college below.

• College of Dentistry
• College of Nursing
• College of Medicine
• College of Pharmacy

Click here to view/print the UIC Immunization form. Alternatively, you may submit any copies of records you already have. If needed, immunization records can be faxed to UIC Office of the Registrar using 312-355-4481

All documentation must be in English as Med+Proctor is unable to translate documents. If your documents require translation, please use a professional translation service or have your healthcare provider fill out the UIC Immunization form.

1. Visit the Med+Proctor website directly or via my.UIC.edu.
2. Click “Register” and use your UIC email address to create either a standard Med+Proctor account or a Med+Proctor Pro account.
   • With a standard Med+Proctor account (free), you do not retain access to your uploaded immunization documentation. Free processing time for record review is between 24 and 72 hours.
   • With a Med+Proctor Pro account ($10), there is an optional $10 fee for expedited processing. The optional $10 fee also allows for lifetime access to your immunization records from Med+Proctor. If you are submitting records prior to the immunization compliance deadline, the expedited review is not necessary.
3. Complete required personal information, download the immunization certificate, and follow the directions provided.
4. Upload a copy of your immunization forms to your Med+Proctor account. Make sure your forms are complete and legible. If you are uploading your own copy of your immunizations instead of the forms provided by Med+Proctor, please be sure it has your medical provider’s office stamp and signature, along with your UIN. Once the immunization forms are received, you will receive an email confirmation.
5. If more detailed instructions are required, consult the step-by-step guide, Med+Proctor’s Getting Started document, FAQ page or UIC Flyer.
6. If an exemption is needed, information can be found within our FAQ page.

All immunization documentation must be in English. Med+Proctor is unable to translate documents. If your documents require translation, please use a professional translation service.

Med Proctor is available 8 a.m. through 5 p.m. central time for assistance and offers a live chat feature at support.medproctor.com. You may also email help@medproctor.com or visit their FAQ page.

1. Online Submission: If you are unable to create a Med+Proctor account or experience issues on Med+Proctor, click here (or link below) to upload your records: https://appserv7.admin.uillinois.edu/FormBuilderSurvey/Survey/uic_registrar/immunizations/immunization_submission/
2. Fax Number: If needed, records can be faxed to the Office of the Registrar using 312-355-4481

1. Check with your healthcare provider.
2. Your most recent high school or college.
   1. If you went to school in the United States, the same vaccines required to attend UIC are often also required by your primary or secondary schools. Reach out to your high school, as they might be able to help provide you with a copy of your immunization records.
   2. If you attended a Chicago Public School, use this information request application. 
3. If you have received vaccines in the state of Illinois, please visit the following Illinois Department of Public Health webpage to see if they were electronically recorded by the provider: https://idphportal.illinois.gov/s/
4. You can also go to one of CDPH’s immunization clinics and ask them to provide you with a copy of your immunization records.
5. CDC Guidance
   • https://www.cdc.gov/vaccines-adults/recommended-vaccines/keeping-vaccine-records-up-to-date.html?CDC_AAref_Val=https://www.cdc.gov/vaccines/adults/vaccination-records.htmlhttps://www.cdc.gov/vaccines/adults/vaccination-records.html

Once submitted, your Med+Proctor account will be marked “Verified” if record meets requirements. No further action is required.

Students who provide records that do not meet the immunization requirements will have a tag(s) on their Med+Proctor account to indicate a missing requirement(s). Until all appropriate records have been provided, a student is considered not compliant.

• Compliant: Your record is compliant for all required shots
• Non-Compliant: Your record is non-compliant for all or some of the required immunizations and must submit proof of immunization for the required shot(s) which are shown as non-compliant.
• Temporarily Compliant: You are in the process of completing the series of required shots (MMR) but must wait the required timeframe before receiving the next required shot.

Failure to comply with the requirements will cause students to be prohibited from registering for future terms. Once a student has completed their immunization compliance on Med+Proctor, the hold on their record should be released if you have one.

If you received a letter for non-compliance and have a hold, click here for information in your letter.

1. Immunization Tracking Hold: The Immunization Tracking hold does not prevent registration. Rather, it is used to inform students that your record is not yet compliant. However, students will have an immunization hold placed if you do not submit your immunization records before registration begins for the next term. Student should currently be able to enter the registration system to add/drop courses if you have just the tracking hold.
2. Immunization Hold: The Immunization Hold does prevent registration. If you have this hold, you will not be able to enter the registration system and will not be able to add/drop courses until you submit the required immunization records.

• All new students spring 2022 and later may visit Med+Proctor to obtain a copy of your submitted immunization record.
• Students admitted summer 2021 and prior who seek a record of previously submitted vaccinations should use the Authorization for Disclosure of Immunization Record Information form. To contact the Office of Medical Immunizations, we can be reached by email at mi@uic.edu.

Med Proctor is available 8 a.m. through 5 p.m. central time for assistance and offers a live chat feature at support.medproctor.com. You may also email help@medproctor.com or visit their FAQ page.

To request a medical or religious exemption, please see below.

1. Medical Exemption Guidelines:
   • The University of Illinois Chicago applies the Illinois Department of Public Health (IDPH) College Immunization Code (Section 694.200 Medical Exemption)
   • Documentation from a medical provider is required if you cannot provide the month and year for immunizations due to one of the following:
     • You have immunity because you had the disease. Proof of disease history (measles/rubella or mumps only) is considered to be in full compliance with state law. A physician’s written statement is required to prove immunity.
     • You are contraindicated to a vaccine. If a medical contraindication (e.g., allergy to eggs, pregnancy, reaction to vaccine, participation in a current sequence of immunizations, etc.) exists, a written statement from a physician is required to document each specific medical contraindication.
2. Religious Exemption Guidelines:
   • The University of Illinois Chicago applies the IDPH College Immunization Code (Section 694.210 Religious Exemption)
   • A religious objection does not exempt a student from immunization unless the exemption is made in writing and signed by the student. Religious exemption letters can be returned in lieu of immunization records. Please note that students filing a religious exemption will be required to leave campus if an outbreak of any listed preventable disease occurs on or near campus.
   • Please explain in your own words why you are seeking a religious exemption, the religious principles that guide your objection to immunization, and please indicate the immunizations you are opposed to. General philosophical or moral reluctance to allow immunizations will not provide a sufficient basis for an exception to policy requirement.

How to Submit an Exemption

1. Go to your Med+Proctor account or register if you have not already created one.
2. Complete the Exemption form and provide necessary paperwork as listed on the form and below.
3. For medical exemptions, a statement from your then or current medical doctor will constitute compliance. If that is not available, then a lab titer document will suffice.
4. For religious exemptions, please explain in your own words why you are seeking a religious exemption, the religious principles that guide your objection to immunization, and please indicate the immunizations you are opposed to. General philosophical or moral reluctance to allow immunizations will not provide a sufficient basis for an exception to policy requirement. A document with only a typed signature, or that purports to come from someone else will be disapproved.
5. Once you have completed everything, you may then upload your exemption form and associated documents to your Med+Proctor account.