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Student Directory Information

Release of Information Pertaining to Students

Annually, UIC informs students of their rights under the Family Educational Rights and Privacy Act of 1974, as amended (FERPA). FERPA protects the privacy of students’ education records, establishes the right of the student to inspect and review their education records, and allows for students to correct their education records when those records contain data that is inaccurate, misleading, or otherwise in violation of their privacy rights.  FERPA requires the University to establish a policy that ensures these rights and provides a pathway for students to file complaints with the Family Policy Compliance Office (FPCO) within the U.S. Department of Education for allegations that an education institution has engaged in a policy or practice of violating a student’s FERPA rights

The UIC Student Records policy complies with the requirements of FERPA. Copies of the policy are available in the Office of Student Affairs and the Office of the Registrar.

Directory Information

Except in specific circumstances (described in the FERPA regulations and the UIC Student Records Policy), the University may not disclose education records or personally identifiable information (PII) from education records to any third party without the express written consent of the Student.  One exception to that general rule permits the University to designate certain PII as “Directory Information”.  Directory Information may, though is not required to be disclosed, for any purpose, without a student’s consent.  UIC has designated the following as Directory Information:

  1. Name
  2. University Identification Number (UIN).
  3. University e-mail; and permanent city, state, and postal ZIP code.
  4. Class/Level (Graduate, Undergraduate, Professional, Nondegree/Freshman, Sophomore, Junior, Senior).
  5. College and major field of study/Concentration/Minor.
  6. Day and month of birth.
  7. Participation in officially recognized activities and sports.
  8. Weight and height if the student is an athletic team member.
  9. Dates of admission/attendance.
  10. Attendance site (campus, location).
  11. Expected graduation date.
  12. Degrees conferred, with dates.
  13. Current term hours enrolled and enrollment status (full-time, part-time, not enrolled, withdrawn and date of withdrawal).
  14. Awards, honors and achievements (including distinguished academic performance), with dates.
  15. Eligibility for membership in honoraries.
  16. For Students appointed as fellows, assistants, graduate, or undergraduate hourly employees, the title, appointing department, appointment date, duties and percent time of appointment.
  17. Video and photographic images of students taken by the University during public events with the exception of the official UIC identification photograph.

To Prevent Release of Directory Information,

A student may elect not to allow the disclosure of all or some of their Directory Information.  To opt out of nonconsensual disclosure of Directory Information, the student must submit a request form to the Office of the Registrar no later than the tenth (10th) day of the Fall/Spring semester (fifth (5th) day of summer session). Such requests will remain in effect so long as the student is continuously enrolled or the request is revoked in writing. Bear in mind that, for students who opt out of disclosure of all Directory Information, the University may not even acknowledge enrollment status (e.g., whether or not the student is or has been enrolled at the institution).

Additional Information about Student’s Rights under FERPA and the UIC Student Records Policy:
may be obtained from the Office of Student Affairs and the Office of the Registrar.

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